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Privacy Policy

ACIU-UK Privacy Policy

ACIU-UK (“we”, “us”, “our”), Registered Charity No. 1216671, is committed to protecting the privacy and personal data of our members, volunteers, donors, event attendees and website visitors. This policy explains what personal data we collect, why we collect it, how we use it, and the rights you have over it, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who we are

ACIU-UK is a Registered Charity Organisation in the United Kingdom, Registered Charity No. 1216671. Our registered address is 11 Bright Avenue, Witham, Essex, CM8 1ZE. For any data protection queries, contact us at aciuuk50@gmail.com.

What information we collect

  • Membership details: name, address, email, phone number and, where applicable, date of birth.
  • Event and programme participation records, including sign-ups and attendance.
  • Donation and Gift Aid information, including payment references (we do not store full card details).
  • Volunteer records, including DBS check status where relevant to safeguarding roles.
  • Website and communications data, such as email correspondence and, where used, cookies or analytics
    data.

How we use your information

  • To administer membership and process membership fees.
  • To organise and deliver events, programmes and welfare support.
  • To process donations and claim Gift Aid from HMRC where applicable.
  • To communicate updates, newsletters and event information.
  • To comply with our legal and regulatory obligations, including reporting to the Charity Commission.

Legal basis for processing

We process personal data on the basis of consent (e.g. newsletter sign-up), contract (e.g. membership), legal obligation (e.g. Gift Aid and safeguarding records), and legitimate interests (e.g. keeping members informed of events).

Sharing your information

We do not sell or rent personal data. We may share data with trusted third parties strictly where necessary, such as HMRC (Gift Aid), our bank, or DBS-checking bodies for safeguarding purposes. We do not transfer personal data outside the UK except where a service provider requires it and appropriate safeguards are in place.

Data retention

We retain personal data only for as long as necessary to fulfil the purposes described in this policy, and in line with statutory requirements (e.g. financial records are typically retained for six years).

Your rights

  • The right to access the personal data we hold about you.
  • The right to request correction of inaccurate data.
  • The right to request deletion of your data, where applicable.
  • The right to object to or restrict certain processing.
  • The right to withdraw consent at any time.

To exercise any of these rights, contact us at aciuuk50@gmail.com. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.

Changes to this policy

We may update this policy from time to time. The latest version will always be available on our website and from the Board of Trustees.